Executive Assistant to Chief Financial Officer

Posted 29 May 2024
LocationAbu Dhabi
Job type SEED - Permanent

Job description

Job Responsibilities:

• Manage the CFO's calendar, including scheduling meetings, appointments, and conference calls.

• Coordinate with internal and external stakeholders to schedule meetings and ensure the CFO's availability.

• Prepare meeting agendas, documents, and presentations for CFO's meetings and appointments.

• Coordinate logistics for meetings, including room reservations, and audiovisual equipment setup.

• Screen and prioritize incoming emails, phone calls, and correspondence for the CFO.

• Draft and edit emails, letters, and other communications on behalf of the CFO as needed.

• Proactively follow up with various stakeholders to ensure that CFO requests are being complied with and will be delivered within expected timelines.

• Arrange domestic and international travel accommodations for the CFO, including flights, hotels, and transportation.

• Prepare travel itineraries and ensure all travel arrangements align with the CFO's schedule and preferences.

• Provide administrative support to the CFO, including managing expense reports, processing invoices, and maintaining filing systems.

• Assist with special projects and initiatives as assigned by the CFO, including research and data analysis tasks.

• Prepare PowerPoint presentations, excel dashboards, reports, etc based on the given data.

KPIs (Key Performance Indicators):

• Measure the effectiveness of calendar management in maximizing the CFO's time and productivity.

• Assess the accuracy and timeliness of meeting coordination activities, including preparation and logistics.

• Evaluate the quality and clarity of communications drafted on behalf of the CFO.